Managers Only Meeting (MOM)

[ 1/27/2022 Meeting Topic ]

Association Insurance Claims – How To Keep Your Head Above Water!

Loss events at community associations are inevitable. They involve several moving parts and require multiple parties to work in sync in order to achieve the best outcomes.

Join us as we take a deep dive into the role each party plays and explain the importance of proper coordination and communication. We will guide you through a loss event from the initial response, to filing a claim, through completion of repairs.

Our goal is to provide tools that can assist with maintaining organization and efficiency throughout the process.

Presenter(s):

(Click image for full presenter bio.)

Alycia Maykovich
Project Manager - Agynbyte LLC
Brett Nebeker
Agency Principal - Rice Insurance
Joe Birkmeyer
Project Manager, Insurance Department - McLeod Construction, LLC

Pricing

Manager Members:
FREE (thru 1/24)
$20 (after 1/24)

Non-Member Managers:
$39 (thru 1/24)
$49 (after 1/24)

r
New MOM requirement: To ensure receipt of one (1) clock hour, managers must show engagement by showing up on camera, fully engaged.

MOM Sponsors:

Alliance Association Bank
Association Reserves WA
CIT – Community Association Banking
Newman Certified Public Accountant, PC
Rafel Law Group

Online Registration:

5K For LAC

[ Events ]

5K For LAC

5k For LAC - September 22 - Mobile Image

Join Us To Raise Money For WSCAI’s Legislative Action Committee

September 22, 2021 Beginning At 8:30 a.m.

Bridal Trails State Park, Kirkland

Help us trend! Share on social media with the hashtag:
#whatisthisthingcalledLAC

5K For LAC: Race for the LAC!

Join us with your WSCAI colleagues for the 5K For LAC, hosted by the Community Outreach Committee & benefiting WSCAI’s Legislative Action Committee!

Date & Times

Wednesday,
September 22
Schedule:

Registration: 8:30-9:30 a.m.
Announcements: 9:45 a.m.
Runners: 10:00 a.m.
Run/Walk: 10:06 a.m.
Walkers**: 10:10 a.m.

**Walkers should be finished
by 11:30 a.m.

Location

Bridal Trails State Park

5300 116th Ave NE,
Kirkland, WA 98033
Directions

Additional Information

The park requires a Discovery Pass. Here’s a link to order one if you don’t have one (there is a one day pass option available for $11.50).
Carpooling is recommended.

Pricing

Individual Entry Fee: $35
* Special Offer*

Register By September 7 to receive an official LAC For 5K t-shirt!

Team of 5 Entry Fee: $150
* Special Offer*

Register By September 7 to receive official LAC For 5K t-shirts!

What Is This Thing Called LAC?

The LAC or Legislative Action Committee is a group of WSCAI member volunteers who review drafts of bills, work with lobbyists, and provide testimony to ensure that laws passed in Washington state promote the interests of community associations. LAC volunteers represent different facets of community association life: homeowners, community managers, attorneys and other Business Partners.

The LAC’s Mission: To positively influence legislation that directly impacts community associations and their residents.

What has the LAC done for you lately?

  • Earlier this year, the LAC worked to defeat two harmful construction defect bills that would have left homeowners in small condo communities without warranty protections.
  • In July, the LAC worked with the Governor’s office to permit fines for covenant violations while still prohibiting fees and interest for late assessments.
  • Currently, the LAC is working to make remote meetings and electronic voting permanent for community associations. The LAC wants the convenience and time- and cost-savings of these online capabilities to continue after the pandemic emergency ends.

What can you do for the LAC?

  • Your testimony helps capture the attention of lawmakers and illustrates how proposed legislation impacts the people who live in community associations.
  • Your donations ensure the LAC retains professional lobbyists who keep the channels of communication open with policy makers and government officials.

Thank You To Our
Race Day Number Sponsor!

SageWater - Logo

Thank You
To Our Breakfast Sponsor!

Rafel Law Group - Logo

Thank You To Our
Check-In Sponsor!

Association Reserves WA - Logo

Thank You To Our
Awards Sponsor!

Real Manage - Logo

Thank You To Our T-Shirt Sponsors! 

24ResTech
Accurate Reserve Professionals
Agynbyte LLC
Allana Buick & Bers, Inc.
Amento Group
Cascades Cleanup & Restoration
CAU (Community Associations Underwriters)
First Onsite
HUB International NW
Lopsa Painting LLC
Pacific Premier Bank – Community Association Banking
Pody & McDonald
Porter Construction Inc.
SageWater
SERVPRO of Edmonds & Lynnwood
TransBlue
Vial Fotheringham LLP

Registration

  • Newman HOA CPA - Banner Ad
  • Condominium Law Group, PLLC - General Counsel & Collection Services - Partners Ken Harer & Valerie Oman - Phone: (206) 633-1520 Website: www.condolaw.net
  • HUB International NW - HOA And Condo Solutions - Web Ad
  • Porter Construction Inc - Building With Integrity - www.porterci.com
  • The Copeland Group - Banner Ad
  • Barker Martin
  • Rafel Law Group - Banner Ad

Search WSCAI


Search Business Partners Directory


Diamond Sponsors

  • HUB International NW - Logo
  • CAU - Community Association Underwriters - Logo
  • Association Reserves WA - Logo
  • ServPro Of Seattle NW - Logo
  • Newman HOA CPA - Audit & Tax - Logo
  • Superior Cleaning & Restoration - A COIT Service Company - Logo
  • RW Anderson Services - Logo
  • Agynbyte - Logo
  • Columbia Bank - Logo
  • SageWater - Logo
  • CIT - Community Association Banking - Logo
  • Rafel Law Group PLLC - Logo
  • Transblue - Logo

Chapter Magazine

Journal July-August 2022

Jul/Aug 2022 Issue

Journal Advertising Partners:

  • Newman HOA CPA Audit & Tax
  • CIT Group Inc. - Logo
  • Rafel Law Group PLLC - Logo
  • The Copeland Group - Logo
  • Bell-Anderson & Associates - Logo
  • Community Association Underwriters - Logo
  • Ruff Construction - logo
  • Charter Construction - Logo
  • Popular Association Banking
  • SSI Construction
  • Sagewater
  • RW Anderson Services - Logo
  • Pacific Engineering Technologies, Inc - Logo

  • Pacific Western Bank - Small Ad
  • Association Reserves of Washington - Ad
CEO Symposium 2021

CEO Symposium 2021

[ Events ]

CEO Symposium 2021

CEO Symposium - Mobile Art

CEO Symposium for Management Company & Business Partner CEOs

This event is designed for and limited to company business owners and/or key staff members.

Tuesday, December 7, 2021 8:30 to 10:30 a.m.

Building Great Teams: A Strategic Approach To Recruitment & Sustainable Employee Engagement

Mike Thomas, of M. Thomas Company, will present on the challenge of attracting and retaining top talent, and how to create an environment and culture where employees are very engaged.

Mike will lead the audience full circle through practical and actionable concepts including:

  • Current State: Do you understand your current state relative to turnover rates? How engaged are your employees? How do you measure employee engagement?
  • A, B & C Players: What makes each player an A, B or C in your organization? Why we often hold on to C players. Who does each player type regularly hire and/or promote based on their confidence type?
  • Compensation Strategy: What is a compensation strategy? Do you have an understood compensation strategy in your organization? What are some examples of compensation strategies?
  • Attrition & Attraction: Are you losing talent or having a difficult time attracting top talent that fits your culture? What are some of the reasons we believe this is happening? Is it cultural fit, a “better” offer, more opportunity for growth?
  • Career Path & Opportunity: Is there a clear understanding of career paths and growth opportunities? What makes this important?
  • Values Based Hiring: Do you have a set of working core values that authentically represent your culture? Are your values discussed during the interview and hiring process? How much weight is put on skills and expertise?

Included during the two-hour event will be an opportunity for attendees to ask questions and breakout rooms for attendees to collaborate.

Presenter:

(Click image for full presenter bio.)

Mike Thomas
President - M. Thomas Company

When & Where

Tuesday, December 7
8:30 – 10:30 a.m.

Online Webinar
Via Zoom

Management Company CEOs & Leaders

WSCAI Members:
$35 (through 11/26)
$45 (through 12/3)
$65 (after 12/3)

Non-Members:
$49 (through 11/26)
$69 (through 12/3)
$89 (after 12/3)

Business Partner Company CEOs & Leaders

WSCAI Members:
$45 (through 11/26)
$55 (through 12/3)
$75 (after 12/3)

Non-Members:
$59 (through 11/26)
$79 (through 12/3)
$99 (after 12/3)

CEO Symposium Sponsors:

Alliance Association Bank
Barker Martin
Fischer Restoration & Fischer Plumbing
HUB International NW
Newman Certified Public Accountant, PC
Pacific Premier Bank – Community Association Banking
RW Anderson Services
Ryan, Swanson & Cleveland, PLLC

CEO Symposium Registration Form

  • Porter Construction Inc - Building With Integrity - www.porterci.com
  • Rafel Law Group - Banner Ad
  • HUB International NW - HOA And Condo Solutions - Web Ad
  • Newman HOA CPA - Banner Ad
  • Condominium Law Group, PLLC - General Counsel & Collection Services - Partners Ken Harer & Valerie Oman - Phone: (206) 633-1520 Website: www.condolaw.net
  • Barker Martin
  • The Copeland Group - Banner Ad

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Diamond Sponsors

  • CAU - Community Association Underwriters - Logo
  • Rafel Law Group PLLC - Logo
  • Newman HOA CPA - Audit & Tax - Logo
  • ServPro Of Seattle NW - Logo
  • CIT - Community Association Banking - Logo
  • RW Anderson Services - Logo
  • Superior Cleaning & Restoration - A COIT Service Company - Logo
  • SageWater - Logo
  • Agynbyte - Logo
  • Association Reserves WA - Logo
  • Transblue - Logo
  • HUB International NW - Logo
  • Columbia Bank - Logo

Chapter Magazine

Journal July-August 2022

Jul/Aug 2022 Issue

Journal Advertising Partners:

  • Newman HOA CPA Audit & Tax
  • CIT Group Inc. - Logo
  • Rafel Law Group PLLC - Logo
  • The Copeland Group - Logo
  • Bell-Anderson & Associates - Logo
  • Community Association Underwriters - Logo
  • Ruff Construction - logo
  • Charter Construction - Logo
  • Popular Association Banking
  • SSI Construction
  • Sagewater
  • RW Anderson Services - Logo
  • Pacific Engineering Technologies, Inc - Logo

  • Association Reserves of Washington - Ad
  • Pacific Western Bank - Small Ad

Community Association Service Provider Event Washington

[ Blog/News ]

Community Association Service Provider Event Washington

WSCAI Summer Mixer 8.20.2014

Washington State Community Associations Institute (WSCAI) Business Partner Summer Mixer at Matthews Winery was a smashing success! We had nice wine, delicious pizza from Dogfather Catering, enjoyable music performed by Ian Skavdahl and, beautiful weather. Thank you to the 75 business partners and managers who participated in the evening. This event was specific for businesses which provide services to community associations in Washington.

 

  • Porter Construction Inc - Building With Integrity - www.porterci.com
  • Newman HOA CPA - Banner Ad
  • Barker Martin
  • Condominium Law Group, PLLC - General Counsel & Collection Services - Partners Ken Harer & Valerie Oman - Phone: (206) 633-1520 Website: www.condolaw.net
  • The Copeland Group - Banner Ad
  • HUB International NW - HOA And Condo Solutions - Web Ad
  • Rafel Law Group - Banner Ad

Search WSCAI


Search Business Partners Directory


Diamond Sponsors

  • Superior Cleaning & Restoration - A COIT Service Company - Logo
  • CIT - Community Association Banking - Logo
  • Transblue - Logo
  • Newman HOA CPA - Audit & Tax - Logo
  • Rafel Law Group PLLC - Logo
  • Association Reserves WA - Logo
  • SageWater - Logo
  • HUB International NW - Logo
  • Columbia Bank - Logo
  • Agynbyte - Logo
  • CAU - Community Association Underwriters - Logo
  • RW Anderson Services - Logo
  • ServPro Of Seattle NW - Logo

Chapter Magazine

Journal July-August 2022

Jul/Aug 2022 Issue

Journal Advertising Partners:

  • Newman HOA CPA Audit & Tax
  • CIT Group Inc. - Logo
  • Rafel Law Group PLLC - Logo
  • The Copeland Group - Logo
  • Bell-Anderson & Associates - Logo
  • Community Association Underwriters - Logo
  • Ruff Construction - logo
  • Charter Construction - Logo
  • Popular Association Banking
  • SSI Construction
  • Sagewater
  • RW Anderson Services - Logo
  • Pacific Engineering Technologies, Inc - Logo

  • Association Reserves of Washington - Ad
  • Pacific Western Bank - Small Ad

More Housing Uncertainty in 2012

[ Blog/News ]

More Housing Uncertainty in 2012

CAI members know that 2011 saw the beginning of the federal government’s effort to rebuild our mortgage finance system in the wake of the worst housing and economic crisis since the Great Depression. As Congress and a host of federal agencies worked through this process, hundreds of pages of proposed regulations were drafted and issued for public comment and analysis. From new Federal Housing Administration (FHA) condominium lending guidelines, to pending regulations on Qualified Residential Mortgages (QRM), to Qualified Mortgages (QM) and to the Federal Housing Finance Administration’s transfer fee rule, tomorrow’s mortgage market began to take shape. As we move into 2012, this process will enter a critical final phase and may trigger another round of uncertainty and confusion in the housing markets.

First, in early 2012, CAI expects the federal government to release the final draft regulations on QRM and QM. QRM regulations deal with the structure of mortgages and QM deals with qualification criteria for future borrowers. As drafted, both present a set of challenges to the housing markets in general and to community associations in particular.

As reported by CAI, the pending QRM proposal would have a significant impact on potential buyers. New requirements would mandate minimum down payments of 20 percent prevent financing of closing costs and realtor fees and would disqualify buyers with just one late payment on any installment account. It is estimated that 70 percent of currently qualified borrowers would not meet this standard. While it is expected that the QRM draft will be significantly revised, the ongoing uncertainty hangs like a dark cloud on the horizon.

Revised draft QM regulations will also be released in 2012. These regulations focus on a borrower’s ability to repay a mortgage and contain provisions that include community association related expenses. On the positive side, QM will require that a lender qualify a borrower not just on the mortgage amount, but also on other mandatory fees like association assessments. This should help reduce assessment delinquencies. On the downside, QM requirements may also take action on association transfer fees and require the inclusion of special assessments in the qualification calculation on the basis that the assessment will be in place for the life of the loan.

Finally, in response to CAI members’ ongoing pressure, FHA will be making additional changes to its condominium insurance guidelines. FHA has indicated that they will be issuing additional guidance to address issues with project certifications, transfer fees and management company fidelity bonding. This is good news for CAI members as FHA accounts for up to one-third of all condominium loans. On the downside, due to a pull back in bank lending and the insolvency of Fannie Mae and Freddie Mac, FHA has been forced to fill the vacuum in the mortgage market. This has stressed the agency and pushed its financial reserves to dangerously low levels. If the economy stumbles and FHA’s reserves tip into the red, the agency could need a congressional bailout. With the heated political climate super-charged by election year politics, any solvency issues with FHA would likely set of a firestorm that could sideline the critical lending role FHA is now playing.

There is one point we can be sure of among all this uncertainty and that is that CAI will be working to make sure that CAI members voices are heard in this debate.

As part of our ongoing Mortgage Matters Program, CAI is working to protect homeowners in community associations and to ensure access to fair and affordable mortgage products for all current and potential community association residents. You can follow our work and share your thoughts at www.caimortgagematters.org.

  • Rafel Law Group - Banner Ad
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  • Newman HOA CPA - Banner Ad
  • Condominium Law Group, PLLC - General Counsel & Collection Services - Partners Ken Harer & Valerie Oman - Phone: (206) 633-1520 Website: www.condolaw.net
  • HUB International NW - HOA And Condo Solutions - Web Ad
  • Barker Martin
  • Porter Construction Inc - Building With Integrity - www.porterci.com

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Diamond Sponsors

  • Agynbyte - Logo
  • ServPro Of Seattle NW - Logo
  • Newman HOA CPA - Audit & Tax - Logo
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  • HUB International NW - Logo
  • Transblue - Logo
  • RW Anderson Services - Logo
  • Association Reserves WA - Logo
  • CIT - Community Association Banking - Logo
  • SageWater - Logo
  • Superior Cleaning & Restoration - A COIT Service Company - Logo
  • CAU - Community Association Underwriters - Logo
  • Rafel Law Group PLLC - Logo

Chapter Magazine

Journal July-August 2022

Jul/Aug 2022 Issue

Journal Advertising Partners:

  • Newman HOA CPA Audit & Tax
  • CIT Group Inc. - Logo
  • Rafel Law Group PLLC - Logo
  • The Copeland Group - Logo
  • Bell-Anderson & Associates - Logo
  • Community Association Underwriters - Logo
  • Ruff Construction - logo
  • Charter Construction - Logo
  • Popular Association Banking
  • SSI Construction
  • Sagewater
  • RW Anderson Services - Logo
  • Pacific Engineering Technologies, Inc - Logo

  • Pacific Western Bank - Small Ad
  • Association Reserves of Washington - Ad

An Ounce of Prevention – The Value of Association Common Area Preventative Maintenance

[ Blog/News ]

An Ounce of Prevention – The Value of Association Common Area Preventative Maintenance

There is a very old and time-tested proverb: An ounce of prevention is worth a pound of cure.

Nowhere is this more true than when it comes to preventive maintenance for common area elements for a homeowner or condominium association.  Stating the obvious, materials utilized in the construction of common area equipment and structures age over time.  With a strategy based on basic preventive maintenance, it becomes possible to extend the useful life of these common elements.

In fact, the current condition of the economy has placed additional pressure on Association budgets. Even so, studies show that it is much more cost-effective to address maintenance issues proactively rather than to seek to affect repairs after damage sets in when issues quickly turn from prevention to “emergency” repairs and responses. In fact, when maintenance is not properly conducted or is cut back due to poor planning or budgetary pressure, the failure of structures, parking surfaces, HVAC and other critical equipment will only increase over time.

The term preventive maintenance (also known as preventative maintenance) implies the systematic inspection and detection of potential failures before they occur.  This term is the polar opposite of unplanned maintenance which is a response to an unanticipated problem or emergency.

A preventive strategy in addressing HOA and Condominium Association maintenance is meant to achieve at least three results: a safer environment due to common areas remaining free from defects, a lower cost of replacement, and a more efficient use of time, manpower and materials.

A Safer Environment

Certainly safety for all residents is a key criterion for association boards when considering what and when to implement maintenance activity.  Rough or significantly uneven sidewalks, loose steps on stairways or wooden porches and decks, low-hanging tree limbs near parking spaces, broken tile around pools, and other such items simply must be granted priority attention on any repair list.  Similarly, replacing broken or failed street and parking structure lighting, repairing video surveillance equipment, or addressing inoperable entry gates or security entrances, must also be the focus of first-priority repairs.  Every such situation needing repair, especially those that could adversely affect the safety of the residents or guests of the community, must be given the prompt attention of those overseeing the common area elements of the association.

With such safety factors in mind, preventive maintenance is an essential tool that can actually look-ahead to those items which, if not kept in proper repair and appropriate working order, could result in excessive risk to people who live in or visit the association property.  With these types of items, preventive maintenance is a tool that can keep adverse conditions from ever developing in the first place.  As we commonly hear, this boils down to a matter of placing safety first.

A Lower Cost of Replacement

Having preventive maintenance programs can help to minimize or even eliminate sudden “emergency” repairs that result in after-hour or rush-order and extra costs to the association.  Such a strategy can help to avoid major unplanned repairs and unknown malfunctions in the association’s common areas or common area equipment.

In contrast to urgent and unplanned repairs, preventive maintenance can help to maintain a constant work flow thus keeping labor and vendor costs in line with an annual budget plan since they can actually be scheduled on a seasonal basis, in accordance with a planned work schedule, and during normal work hours.

Preventive Maintenance Checklist:

  • Gutter cleaning
  • Power washing
  • Touch up painting
  • Siding repairs
  • Water prevention (caulking)
  • Deck and fence repairs
  • Wood rot repair
  • Dryer vent cleaning
  • Drywall repairs
  • Tile sealing and grout repair
  • Changing light bulbs
  • Irrigation repair
  • Pest control
  • House cleaning (common areas)
  • Window cleaning
  • Gutter cleaning
  • Carpet cleaning (common areas)
  • Duct and furnace cleaning and repair

This strategy should also include regularly scheduled inspections that follow routine seasonal schedules. These inspections can also be based on the annual budget, one that includes preventative maintenance; thus eliminating or at least drastically reducing surprise and reaction-based repairs that result in equally surprising costs or cost overruns.

Yet another way that preventive maintenance can save costs is that taking good care of existing common area elements can often extend the useful life of such elements. With simple routine maintenance it is often possible to expand the amount of time that key equipment and structures are able to be used in a productive manner.  This can reduce the cost of replacement which more than justifies the minimal cost of the preventive upkeep that is routinely provided along the way.

Efficient Use of Time, Manpower, and Materials

Scheduled Inspections and scheduled preventive maintenance can be choreographed in a much more time and labor efficient manner.  These efficiencies can save significant costs with both labor and materials.  Obviously, when work is scheduled well in advance, the use of manpower can be coordinated and tasks can be group into common categories which can reduce wasted time and partial day trip or hourly charges.

In a similar manner, materials for maintenance and routine repairs can be ordered well in advance thus saving on rush-order charges or deliveries that are not properly matched to the availability of the workers assigned to the task.

Most, if not all, reserve studies will suggest or even specify items that need attention in the form of maintenance and repair.  These elements can be translated into a seasonally appropriate time-efficient schedule that includes item-by-item checklists that make addressing each item a matter of a scheduled routine.  In cases where the reserve study provider’s report does not include items that may need attention for maintenance, replacement, or repair in a given annual cycle, most quality service vendors will provide options that include inspections and proposed schedules to address elements that need attention.  Simply make certain that such reports or service providers produce not only a list of needed repairs, but that they also supply the association with items where preventative maintenance would be recommended.

Summary

A preventive strategy in addressing HOA and condominium association maintenance can produce three productive results: a safer environment, lower repair and emergency replacement costs, and more efficient use of time, manpower, and materials.

As stated previously, the current condition of the economy has placed additional pressure on Association budgets. Keeping in mind that it is much more cost-effective to address maintenance issues proactively rather than to instituting repairs after damage sets in can help to save precious human and financial association resources.

When it comes to association maintenance and repairs, it truly is correct that an ounce of prevention is worth a pound of cure!

By Sean Hughes

Director of Operations, RW Handyman

  • Barker Martin
  • Rafel Law Group - Banner Ad
  • Newman HOA CPA - Banner Ad
  • Condominium Law Group, PLLC - General Counsel & Collection Services - Partners Ken Harer & Valerie Oman - Phone: (206) 633-1520 Website: www.condolaw.net
  • Porter Construction Inc - Building With Integrity - www.porterci.com
  • HUB International NW - HOA And Condo Solutions - Web Ad
  • The Copeland Group - Banner Ad

Search WSCAI


Search Business Partners Directory


Diamond Sponsors

  • Superior Cleaning & Restoration - A COIT Service Company - Logo
  • SageWater - Logo
  • RW Anderson Services - Logo
  • Agynbyte - Logo
  • Transblue - Logo
  • Columbia Bank - Logo
  • CIT - Community Association Banking - Logo
  • Newman HOA CPA - Audit & Tax - Logo
  • ServPro Of Seattle NW - Logo
  • HUB International NW - Logo
  • Association Reserves WA - Logo
  • CAU - Community Association Underwriters - Logo
  • Rafel Law Group PLLC - Logo

Chapter Magazine

Journal July-August 2022

Jul/Aug 2022 Issue

Journal Advertising Partners:

  • Newman HOA CPA Audit & Tax
  • CIT Group Inc. - Logo
  • Rafel Law Group PLLC - Logo
  • The Copeland Group - Logo
  • Bell-Anderson & Associates - Logo
  • Community Association Underwriters - Logo
  • Ruff Construction - logo
  • Charter Construction - Logo
  • Popular Association Banking
  • SSI Construction
  • Sagewater
  • RW Anderson Services - Logo
  • Pacific Engineering Technologies, Inc - Logo

  • Pacific Western Bank - Small Ad
  • Association Reserves of Washington - Ad