At SSI, the Estimator/Project Manager provides complete estimates for projects large and small, documents, and financially tracks projects. He/she will actively develop and maintain client relationships, ensure that high quality projects are delivered safely, on time, and within budget. The Estimator/Project Manager oversees all aspects of the project; budgeting, scheduling, selecting and coordinating subcontractors, and other managerial aspects of the project. Managing medium to large scale projects is the primary focus. The Estimator/Project Manager plans and oversees the implementation for construction of renovation, remediation, maintenance and new construction projects. He/She will consult with clients and company representatives to direct project development.
THE FOLLOWING IS DESIGNED TO OUTLINE THE FUNCTIONS AND THE POSITION REQUIREMENTS OF THIS JOB. IT DOES NOT IDENTIFY ALL TASKS THAT MAY BE EXPECTED, NOR ADDRESS THE PERFORMANCE STANDARDS THAT MUST BE MAINTAINED.
1. Estimating/Client & Architect Management – Executes Conceptual, Preliminary and Final Estimates/manages client relations.
• Perform quantity take-offs, pricing, and bidding of construction projects.
• Solicit and develop relationships with subcontractors and suppliers.
• Price subcontractor, supplier and self-performed scopes of work.
• Ability to diagnose rehab projects and what needs to be done.
• Construct detailed estimates with and without a set of plans.
• Identify constructability issues through the estimating process.
• Tracks and documents historical data for future estimate use.
• Manages the relationships between the owner and design team through ongoing communication including facilitating meetings, debrief sessions, and distribution of information.
• Informs the owner/client of all major changes of scope and other relevant issues if they have no cost impact.
*Accurate, high attention to detail, and organization and knowledge of all construction activities is required.
2. Project Preconstruction – Leads preconstruction services ensuring accurate project estimates and bids are provided.
• Reviews design and construction details and assesses the constructability. Reviews documents and determines whether they are sufficient to bid and construct the project.
• Ensures accurate, detailed and complete contract estimates are prepared including participation in estimate take-off and pricing for schematic, conceptual, updated and contract estimates.
• Understands the owner’s budget and the project costs and looks for opportunities for cost savings while still delivering quality and value; and leads the effort to keep the project cost within the parameters of the owner’s budget.
• Maintains and provides to owner/architect/team a log of estimated sums, revisions and changes from initial estimate through contract estimate.
• Manage design build subcontractors and integrates design build subcontractor input with owner’s design team.
• Generates and updates the preconstruction phase schedule; and assists the superintendent with the development of the project schedule.
• Prepare cost estimates by analyzing proposals and all other project requirements
3. Contract Management & Administration, Risk Administration – Manages the risk of each project by ensuring compliance with the prime contract and subcontracts.
• Reviews and understands prime contract and passes on all pertinent information to the field staff (i.e. liquidated damages, special conditions, etc.).
• Assesses risk management issues and implements special requirements as needed for.
• Ensuring all subcontractor worker’s compensation and liability insurance requirements are met.
• Executes an orderly and timely buyout process with subcontractors and suppliers.
• Understands the scope of all subcontractors and suppliers and looks for overlaps and/or holes in their scope. Writes subcontracts, purchase orders and project special conditions and updates with change orders as necessary.
• Seeks contract time extensions and impact cost from owner when warranted.
• Prepares and signs all change orders, and purchase orders to client/owner, using devices such as meeting minutes, etc. for changes in scope even if there is no cost/schedule impact.
• Closes out and settles change order amounts on all subcontracts and PO’s in a timely manner.
• Ensures procurement of final documents:
o Certificate of Occupancy from local authority
o Architects Certificate of Substantial Completion
o Others as required by prime contract
• Ensures completion of O&M’s and delivers to owner prior to C of O including any winterization requirements and ensures owner’s agents are trained in use of facility.
• Calculates GMP savings and include on final change order to Owner.
4. Financial Management – Manages all financial aspects of the project including establishing and monitoring the budget and ensuring positive cash flow on the project
• Provides contract budget to finance for cost accounting
• Reviews monthly Job costing with project team
• Promptly informs the owner and architect of the cost ramifications incurred from changes in scope.
• Ensures that all invoices are processed in a timely manner.
• Actively participates with finance department to manage lien process, accounts receivable, accounts payable, 3rd party joint payment, and other monetary issues that could present undue liability for SSI.
5. Project Performance – Responsible for overall project performance including; budget, quality, schedule, safety, team management, closeout & warranty.
• Acts as a leader in safety supporting the project team in all safety matters, attending job site safety meetings and reporting safety hazards identified during jobs site walks.
• Maintains a firm grasp of the schedule. Reviews the schedule critical path and overall duration prepared and maintained by Superintendent.
• Reviews short interval schedules with Superintendent.
• Walks the site regularly and pays attention to logistical and quality issues. Coordinates with the superintendent on resolutions to schedule and/or quality problems.
• Works with the superintendent to manage all direct labor costs and minimize waste on the project.
• Manages ongoing warranty issues up to and including the one-year warranty.
• Debriefs with estimating department on historical cost data.
• Debriefs with field staff and QC on lessons learned.
• Facilitates regular project meetings with clients (Owners, Architects, etc.) to gage their satisfaction with SSI’s efforts.
6. People Development/Team Relations – Serves as the team leader for projects, utilizing various skills sets and providing coaching and feedback to team members.
• Looks for ways to increase the knowledge of all involved on the project team and assists in their career development.
• Helps monitor and manage the Project Coordinator’s workload recognizing that they assist multiple projects.
• Keeps the Project Coordinator informed of your schedule so they can prioritize and balance their workload with other projects.
• Provides input and feedback on Project Coordinator and Superintendent reviews.
• Monitor the progress of the construction activities on a regular basis and hold regular status meetings with all the sub-teams.
• Prepare and administer Site Specific Safety Plans
• Hold weekly Safety Meetings.
7. All other duties as necessary.
• Technical Expertise • Communication • Problem Solver
• Forward Thinking • Financial Tracking • Scheduling
• Estimating • Details • Team Player
EDUCATION AND EXPERIENCE
• Formal Education: Associate’s Degree or a combination of education and experience.
• Previous Job Performance/Experience Required: Thorough working knowledge of wood frame and concrete multi-family and commercial construction as related to all disciplines and phases of construction. A minimum of 10 years of experience in the construction industry including experience with remediation work required and previous experience as a superintendent is preferred.
• Minimum of 10 years of construction experience.
• Experience running multiple projects simultaneously.
• Experience with multiple forms of WRB system.
• Experience with rot repair.
• Experience managing the change order process and delivering change orders to customers successfully.
• Multifamily remediation/renovation experience.
• Extremely detail oriented.
• Possess solid knowledge of company policies and procedures.
• Ability to read, speak, and understand English.
• Good oral and written communication skills.
• Good financial management skills.
• Thorough understanding of contracts and governmental requirements related to construction.
• Capacity to work in a team environment.
• Experienced builder possessing the ability to read plans, understand specifications, build schedules and resolve issues.
• Use discretion as needed with confidential/sensitive information.
• Working knowledge of computer programs including: Excel, Word, Outlook, & project management systems.
• Self – Directed
• Self – Motivated
• Efficient Time Management
• Exceptional Organization Skills
• Exceptional Problem Solving Abilities
• Communicates with New and Diverse Groups of People
• Works in a challenging, fast-paced and energizing environment while consistently producing work product of exceptional quality.
• Demonstrates ownership of all assignments.
• Must be able to provide a clear vision for assigned projects.
• Demonstrates a willingness to always be learning.
• Ability to mentor and manage others; both internal and external
• Ability to compose and present detailed estimates.
• Ability to anticipate and account for potential quality, safety, productivity and schedule implications in the production of the estimate.
LICENSE OR CERTIFICATION
• Valid Driver’s License and clean driving record
PHYSICAL AND MENTAL REQUIREMENTS:
• Physical ability to use telephone, operate computer and keyboard, walk on uneven surfaces, climb stairs and ladders and carry/lift items up to 25 pounds occasionally.
• Communicate and express ideas and exchange accurate information.
• Constantly move about the office environment and meet with other people.
• Work extended hours as necessary to perform any actions/tasks that need to be handled immediately.
• Ability to manage resistance.
• Ability to maintain a positive attitude.
Mostly in an office or job site trailer environment with occasional exposure to loud noise and varying weather conditions.
Frequent travel is required to attend jobsite meetings or trainings.