Saturday Seminar for Condos & HOAs

by wscai-admin | Jan 7, 2020 | education, Upcoming Events

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Saturday Seminar for Condos & HOAs

February 22, 2020 | In Bellevue, WA

For Community Association Board Members, Managers & Owners

Saturday, February 22, 2020
8:30 a.m. to 12 p.m.

Seminar Topic:

“Aging In Place” — It’s Not What You May Think

About Saturday Seminars: Education For Your Community Association

Saturday Seminars are offered four to six times per year. Each seminar is up to three hours long; full of timely information to assist owners and board members who reside in all forms of community associations – condominiums, homeowners associations (HOA) and cooperatives. Various topics are covered by industry professionals who are members of WSCAI and specialize in a segment of the industry.

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Date & Time

Saturday,
February 22

Registration & Breakfast:
8:30 a.m.

Program:
9:00 a.m. – Noon

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Location

Sheraton Bellevue
100 112th Ave NE
Bellevue, WA 98004

Google Directions >

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Pricing

WSCAI Members:
$35 (through 2/12)
$45 (through 2/20)
$55 (after 2/20)

Non-Members:
$59 (through 2/12)
$69 (through 2/20)
$79 (after 2/20)

[ 2/22/2020 Seminar Topic ]

“Aging in Place”— It’s not what you may think!

A Seminar For Current & Future Board Members & Community Leaders

The paradigm of aging in place continues to build momentum as both our residents and their buildings continue the aging process. What does this mean? From caring for buildings to caring for residents there are multiple layers to explore and better understand as they relate to this critical social topic. Come and explore the many layers of aging in place and leave with a better understanding of needs, requirements and desires to better equip your communities and its residents in this unstoppable phenomenon!

Printable PDF Registration Form

If you don’t want to register online, download and print a registration form and mail to:

WSCAI
19101 36th Ave W, Ste 205
Lynnwood, WA 98036

Download PDF

Presenters:

Paul D. Grucza, CMCA, AMS, PCAM

Director of Education & Client Engagement, CWD Group, Inc. AAMC®

Paul D. Grucza, CMCA, AMS, PCAM, has been an industry practitioner for close to 34 years holding numerous prestigious positions within CAI including Institute President, Inaugural Chair for the APCM Board, CEO-MC Retreat Chair, Education Committee Chair, Ethics Panel Member for both CAI and CAMICB, Chapter President, an accomplished author for CAI penning and editing three books for CAI, published by Nolo Publishers, CAI Press and IREM, TV Show host, an in demand speaker for chapters nationally and internationally and a skilled Strategist called to conduct strategic planning for both CA Chapters and other business ventures over the years. He additionally participates as an industry expert crafting questions for the national CMCA certification exam and is actively engaged with the Foundation for Community Association Research. As Director of Education and Client Engagement for CWD Group, Inc. AAMC® he brings his many years of skill, association involvement and enthusiasm to the Pacific Northwest.

Chelsea Webster, CMCA, PCAM

Trestle Community Management

Chelsea Webster, CMCA, PCAM, joined Trestle Community Management in July 2019 and celebrates almost 15 years in the industry. In her role as Senior Community Manager, she manages a large, diverse portfolio of associations throughout the Puget Sound, specializing in age 55 and older communities. Chelsea has been a very active, involved member of WSCAI since 2008, serving as an Outreach Committee member since June 2012 and an Education Committee member since 2012 as well. Chelsea lives in Hansville, WA on the Kitsap Peninsula with her husband Bob, step daughter Gabi and Corgi dog, Rylee.

Sponsors:

ServPro Edmonds, Lynnwood, & Bellevue West

Columbia Bank

Morris Management, Inc.

HUB International

Trestle Community Management

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Chapter Magazine

Community Associations Journal - Jan/Feb 2020 Issue - Cover

Calendar

February 2020
Sun	Mon	Tue	Wed	Thu	Fri	Sat
						1
2	3	4	5 Communications Comm Mtg Communications Comm Mtg February 5, 2020 11:30 am - 12:30 pm 19101 36th Ave W, Lynnwood, WA 98036, USA Add to your Calendar •	6 CA Day Committee Mtg CA Day Committee Mtg February 6, 2020 11:00 am - 12:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States The CA Day Committee assists in the coordination of WSCAI's largest event of the year -- Community Associations Day. Add to your Calendar •	7 LAC Zoom Call LAC Zoom Call February 7, 2020 3:30 pm - 4:30 pm Add to your Calendar •	8
9	10	11 Law Day Comm Mtg Law Day Comm Mtg February 11, 2020 10:00 am - 11:00 am Ali - Yes Jackie - Phone Tony - No Add to your Calendar Education Comm Mtg - WSCAI Education Comm Mtg - WSCAI February 11, 2020 11:30 am - 12:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	12 M4MD Comm Mtg M4MD Comm Mtg February 12, 2020 10:00 am - 11:30 am Add to your Calendar Board Meeting Board Meeting February 12, 2020 12:00 pm - 1:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	13 Membership Comm Mtg, Marriott Redmond Town Center Membership Comm Mtg, Marriott Redmond Town Center February 13, 2020 10:30 am - 11:30 am Marriott Redmond Town Center Thursday, December 12, 2019⋅10:30 – 11:30am Add to your Calendar Chapter Luncheon Chapter Luncheon February 13, 2020 11:30 am - 1:30 pm Seattle Marriott Redmond, 7401 164th Ave NE, Redmond, WA 98052, USA Add to your Calendar • •	14 LAC Zoom Call LAC Zoom Call February 14, 2020 1:30 pm - 2:30 pm Add to your Calendar •	15
16	17	18	19 Community Outreach Committee Mtg - WSCAI Community Outreach Committee Mtg - WSCAI February 19, 2020 11:30 am - 12:30 pm Azteca Mexican Restaurants, 150 112th Ave NE, Bellevue, WA 98004, USA Monthly Committee Meeting Add to your Calendar •	20 M-350 M-350 February 20, 2020 - February 21, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar Market Expansion Comm Mtg Market Expansion Comm Mtg February 20, 2020 11:30 am - 12:30 pm Add to your Calendar • •	21 M-350 M-350 February 20, 2020 - February 22, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar LAC Zoom Call LAC Zoom Call February 21, 2020 1:30 pm - 2:30 pm Add to your Calendar • •	22 Aging in Place Seminar Aging in Place Seminar February 22, 2020 8:30 am - 12:00 pm Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar •
23	24	25 Business Partners Comm Mtg Business Partners Comm Mtg February 25, 2020 12:00 pm - 1:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar •	26	27 Social Committee Mtg Social Committee Mtg February 27, 2020 1:30 pm - 2:30 pm Add to your Calendar Bowling for LAC Bowling for LAC February 27, 2020 2:00 pm - 5:00 pm Bowlero 100 Andover Park W #100, Tukwila, WA 98188, USA Add to your Calendar • •	28	29

Bowling For LAC

by wscai-admin | Jan 7, 2020 | social, Upcoming Events

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Bowling For LAC

2 p.m. to 5 p.m. at Bowlero South in Tukwila

Join us for our annual fundraising event in support
of the Legislative Action Committee (LAC)!

Spare some time to help (LAC) get a Strike!

Join us at Bowlero South Seattle in Tukwila for WSCAI’s Annual Bowling For LAC Charity Event to support and raise money for the Chapter’s two lobbyists and the Legislative Action Committee (LAC) with all their efforts in Olympia. The support that you give will assist with this extremely important advocacy.

Love to bowl and want to bring your friends? Register your entire team (6-8)! Or, feel free to register individually and you’ll be assigned to a team. Don’t bowl? No worries, please come and cheer on your favorite team and network with industry professionals. Food and non-alcoholic beverages will be provided to all participants and a no-host bar will be open.

Do you want to sponsor a lane? Contact Michelle Leary at michelle.leary@wscai.org to have your company logo in the spotlight on the web & at the event! Don’t wait, spots are filling fast!

See you Thursday, February 27! Let’s make this the most successful year to date! You won’t want to miss this fun event!

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When & Where

Thursday, February 27
2 p.m. – 5 p.m.

Bowlero South Seattle
100 Andover Parkway West
Tukwila, WA 98188

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Pricing

Bowlers
$50 thru 2/19
$60 after 2/19

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Pricing

Non-Bowlers
$25 thru 2/19
$35 after 2/19

Legislative Action Committee (LAC)

The Washington Legislative Action Committee (CAI WA-LAC) is a volunteer committee of CAI consisting of homeowners and professionals serving community associations. The CAI WA-LAC works with those living and working in community associations to speak on their behalf with one united voice on legislative and regulatory matters that affect community associations. Responsible for identifying legislative issues of importance to community associations in Washington, the WA-LAC monitors legislation and helps set specific legislative priorities. The CAI WA-LAC builds relationships with and educates state officials to make CAI WA-LAC the go-to resource when they are presented with community association issues.

Click here to Donate to the (LAC)

Lane Sponsors:

CAU (Community Associations Underwriters)

Allana Buick & Bers, Inc.

Barker Martin

Condominium Law Group, PLLC

Farmers – John Galluzzo Insurance Agency

Cascades Cleanup & Restoration

Heritage Bank

1st Security Bank

Pody & McDonald

Superior Cleaning & Restoration

Tatley Grund

Rafel Law Group

ServPro Of Seattle Northwest

Stein, Sudweeks & Stein

Fischer Restoration & Fischer Plumbing

Yalnes, Inc.

P.R.I.M.E.

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Chapter Magazine

Calendar

February 2020
Sun	Mon	Tue	Wed	Thu	Fri	Sat
						1
2	3	4	5 Communications Comm Mtg Communications Comm Mtg February 5, 2020 11:30 am - 12:30 pm 19101 36th Ave W, Lynnwood, WA 98036, USA Add to your Calendar •	6 CA Day Committee Mtg CA Day Committee Mtg February 6, 2020 11:00 am - 12:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States The CA Day Committee assists in the coordination of WSCAI's largest event of the year -- Community Associations Day. Add to your Calendar •	7 LAC Zoom Call LAC Zoom Call February 7, 2020 3:30 pm - 4:30 pm Add to your Calendar •	8
9	10	11 Law Day Comm Mtg Law Day Comm Mtg February 11, 2020 10:00 am - 11:00 am Ali - Yes Jackie - Phone Tony - No Add to your Calendar Education Comm Mtg - WSCAI Education Comm Mtg - WSCAI February 11, 2020 11:30 am - 12:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	12 M4MD Comm Mtg M4MD Comm Mtg February 12, 2020 10:00 am - 11:30 am Add to your Calendar Board Meeting Board Meeting February 12, 2020 12:00 pm - 1:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	13 Membership Comm Mtg, Marriott Redmond Town Center Membership Comm Mtg, Marriott Redmond Town Center February 13, 2020 10:30 am - 11:30 am Marriott Redmond Town Center Thursday, December 12, 2019⋅10:30 – 11:30am Add to your Calendar Chapter Luncheon Chapter Luncheon February 13, 2020 11:30 am - 1:30 pm Seattle Marriott Redmond, 7401 164th Ave NE, Redmond, WA 98052, USA Add to your Calendar • •	14 LAC Zoom Call LAC Zoom Call February 14, 2020 1:30 pm - 2:30 pm Add to your Calendar •	15
16	17	18	19 Community Outreach Committee Mtg - WSCAI Community Outreach Committee Mtg - WSCAI February 19, 2020 11:30 am - 12:30 pm Azteca Mexican Restaurants, 150 112th Ave NE, Bellevue, WA 98004, USA Monthly Committee Meeting Add to your Calendar •	20 M-350 M-350 February 20, 2020 - February 21, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar Market Expansion Comm Mtg Market Expansion Comm Mtg February 20, 2020 11:30 am - 12:30 pm Add to your Calendar • •	21 M-350 M-350 February 20, 2020 - February 22, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar LAC Zoom Call LAC Zoom Call February 21, 2020 1:30 pm - 2:30 pm Add to your Calendar • •	22 Aging in Place Seminar Aging in Place Seminar February 22, 2020 8:30 am - 12:00 pm Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar •
23	24	25 Business Partners Comm Mtg Business Partners Comm Mtg February 25, 2020 12:00 pm - 1:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar •	26	27 Social Committee Mtg Social Committee Mtg February 27, 2020 1:30 pm - 2:30 pm Add to your Calendar Bowling for LAC Bowling for LAC February 27, 2020 2:00 pm - 5:00 pm Bowlero 100 Andover Park W #100, Tukwila, WA 98188, USA Add to your Calendar • •	28	29

Bellingham Educational Symposium

by wscai-admin | Jan 6, 2020 | education, tradeshow, Upcoming Events

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Bellingham Educational Symposium

Four Points by Sheraton In Bellingham, WA

Saturday, March 21, 2020 from 8 a.m. to 1 p.m.

Education For Homeowners, Board Members & Community Leaders

WSCAI Educational Symposiums

The Educational Symposiums are specifically designed for WSCAI’s community associations that are outside the Seattle/Bellevue area. The Symposiums will provide nearly four (4) hours of education. Three topics will be presented. Each topic will be full of timely information to assist owners, board members and managers who reside in and/or work with all forms of community associations – condominiums, homeowners associations (HOA’s) and cooperatives. A mini tradeshow will showcase ten (10) table-top exhibitors including attorneys, reserve study professionals, bankers, management companies, insurance professionals and much more.

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When & Where

Saturday, March 21
8 a.m. – 1 p.m.

Four Points By Sheraton
714 Lakeway Dr,
Bellingham, WA 98229

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Member Pricing

$25 (through 2/28)
$35 (through 3/14)
$45 (after 3/14)

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Non-Member Pricing

$39 (through 2/28)
$49 (through 3/14)
$59 (after 3/14)

Bellingham Educational Symposium Schedule

[8:00 a.m.] Registration / Exhibits / Continental Breakfast

[8:30 – 9:45 a.m.] Session 1

Rule Enforcement: A Fine Thing

Presented by:

Tim Feth, Esq. Rafel Law Group, PLLC
Alicia Graham, CMCA, AMS, PCAM, CWD Group, Inc., AAMC

One of the basic tenets of community association living is that the community has certain standards and expectations. Of course, not every resident is excited about following those norms. Board members and managers are responsible for ensuring community standards are met, including taking enforcement action against owners that break the rules. But rule enforcement is not as simple as “send letter, receive fine.” This session will discuss the basis for enforcing rules, examples of good rule provisions, strategic tips for effective enforcement, proper procedure, and dangers to be aware of when enforcing your documents.

[9:45 – 10:00 a.m.] Exhibits / Networking Break

[10:00 – 11:15 a.m.] Session 2

Board Meetings that Aren’t Boring

Presented by:

Melissa Guyott, CMCA, AMS, PCAM, Ponderosa Community Management

Board meetings are crucial to the governance of your community association. Poorly run board meetings can make it difficult for your association to achieve its goals. Four-hour long board meetings, secretive sessions, weekly occurrences and shouting matches may be thwarting your efforts to not only get work done, but in recruiting new members for the future. This session will cover board meeting fundamentals including how to decide the right number of meetings to hold, how to maximize participation while keeping the meeting on track, when to utilize parliamentary procedure and the value of a timed agenda. Holding effective meetings is a key part of achieving your board goals, addressing the association’s needs, keeping your operations running smoothly and creating transparency into the decisions made by the board.

[11:15 – 11:45 a.m.] Exhibits / Networking Break

[11:45 a.m. – 1 p.m.] Session 3

Expert “Speed Dating”

Participating Topic Experts:

Teresa Bosteter, CMCA, AMS, PCAM, CWD Group, Inc., AAMC
Greg Floyd, HUB International NW
Jeremy Newman, CPA, Newman & Associates CPA, PC
Tim Feth, Esq., Rafel Law Group, PLLC
Valerie Oman, Esq., Condominium Law Group, PLLC
A Reserve Study Professional

This interactive and fast paced “speed dating” style session will feature 15-minute rotations of round table discussions with a Professional Community Association Manager (PCAM), insurance professional, Reserve Study provider, attorney and CPA. These seasoned community association experts will be available to answer your specific questions as well as offer a great opportunity to hear experiences from other local managers and associations. Come armed with questions!

[1 p.m.] Wrap-Up / Exhibitor Give-A-Ways

How To Get There:

Printable PDF Registration Form

If you don’t want to register online, download and print a registration form and mail to WSCAI:

19101 36th Ave W, Suite 205,
Lynnwood, WA 98036

Download PDF

Exhibitors:

Superior Cleaning & Restoration

Newman & Associates CPA, PC

Alliance Association Bank

Condominium Law Group, PLLC

HUB International

CIT Group Inc.

Stein, Sudweeks & Stein

Pacific Premier Bank

M.A.Waterman Consulting

Chemelik Sitkin & Davis, P.S.

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Don't Miss Out!

There are 2 exhibition spaces left available! If you are interested in having a booth at the Bellingham Educational Symposium, contact Michelle Leary or call (425) 778-6378 for more information!

Presenters:

Timothy Feth, Esq.

Associate Attorney, Rafel Law Group, PLLC

Timothy Feth, Esq., is an associate attorney at Rafel Law Group PLLC, which focuses on advising and representing Homeowner and Condominium Owner Associations. He earned his undergraduate degree in philosophy from Central Washington University summa cum laude, and his law degree from the University of Washington with honors. During law school he worked on whistle-blower cases for the nonprofit Hanford Challenge, and mediated cases in King County’s small claims court. He currently serves on WSCAI’s Market Expansion Committee.

^ Back To Session

Alicia M. Graham, CMCA, AMS, PCAM

Community Association Manager, CWD Group, Inc. AAMC

Alicia M. Graham, CMCA, AMS, PCAM, Community Association Manager, CWD Group, Inc. AAMC has been working in the Community Association industry since 1999. In her role as Community Association Manager for CWD Group, Inc., she specializes in the management of her team, mentoring fellow Managers, budget development, administration, and management of hi-rise, mixed-use, retail, and master Condominium Associations in Seattle and Bellevue. Alicia has remained on the cutting-edge of industry needs by maintaining strategic partnerships with Business Partners, and positive working relationships with Boards of Directors, Homeowners and Residents. She has been a very active volunteer for WSCAI, currently serving as President WSCAI’s Board of Directors. Alicia was awarded the WSCAI Community Association Manager of the Year award in November of 2015.

^ Back To Session

Melissa Guyott, CMCA, AMS, PCAM

Ponderosa Community Management

Melissa Guyott, CMCA, AMS, PCAM, together with her husband Rob, opened Ponderosa Community Management in Spokane; a dog friendly office. Focused only on the management of common interest communities, Melissa hopes to bring her nearly 15 years of management experience in the Seattle market to the Inland Northwest. When she’s not trying to figure out how to work the new office equipment, together with her groom and Bubba, Ponderosa’s CGR (Chief Golden Retriever), Melissa enjoys taking in all the amazing beauty of the great outdoors, hitting a fly fishing film festival or enjoying a red flight at a great Washington winery.

^ Back To Session

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Chapter Magazine

Calendar

February 2020
Sun	Mon	Tue	Wed	Thu	Fri	Sat
						1
2	3	4	5 Communications Comm Mtg Communications Comm Mtg February 5, 2020 11:30 am - 12:30 pm 19101 36th Ave W, Lynnwood, WA 98036, USA Add to your Calendar •	6 CA Day Committee Mtg CA Day Committee Mtg February 6, 2020 11:00 am - 12:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States The CA Day Committee assists in the coordination of WSCAI's largest event of the year -- Community Associations Day. Add to your Calendar •	7 LAC Zoom Call LAC Zoom Call February 7, 2020 3:30 pm - 4:30 pm Add to your Calendar •	8
9	10	11 Law Day Comm Mtg Law Day Comm Mtg February 11, 2020 10:00 am - 11:00 am Ali - Yes Jackie - Phone Tony - No Add to your Calendar Education Comm Mtg - WSCAI Education Comm Mtg - WSCAI February 11, 2020 11:30 am - 12:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	12 M4MD Comm Mtg M4MD Comm Mtg February 12, 2020 10:00 am - 11:30 am Add to your Calendar Board Meeting Board Meeting February 12, 2020 12:00 pm - 1:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	13 Membership Comm Mtg, Marriott Redmond Town Center Membership Comm Mtg, Marriott Redmond Town Center February 13, 2020 10:30 am - 11:30 am Marriott Redmond Town Center Thursday, December 12, 2019⋅10:30 – 11:30am Add to your Calendar Chapter Luncheon Chapter Luncheon February 13, 2020 11:30 am - 1:30 pm Seattle Marriott Redmond, 7401 164th Ave NE, Redmond, WA 98052, USA Add to your Calendar • •	14 LAC Zoom Call LAC Zoom Call February 14, 2020 1:30 pm - 2:30 pm Add to your Calendar •	15
16	17	18	19 Community Outreach Committee Mtg - WSCAI Community Outreach Committee Mtg - WSCAI February 19, 2020 11:30 am - 12:30 pm Azteca Mexican Restaurants, 150 112th Ave NE, Bellevue, WA 98004, USA Monthly Committee Meeting Add to your Calendar •	20 M-350 M-350 February 20, 2020 - February 21, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar Market Expansion Comm Mtg Market Expansion Comm Mtg February 20, 2020 11:30 am - 12:30 pm Add to your Calendar • •	21 M-350 M-350 February 20, 2020 - February 22, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar LAC Zoom Call LAC Zoom Call February 21, 2020 1:30 pm - 2:30 pm Add to your Calendar • •	22 Aging in Place Seminar Aging in Place Seminar February 22, 2020 8:30 am - 12:00 pm Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar •
23	24	25 Business Partners Comm Mtg Business Partners Comm Mtg February 25, 2020 12:00 pm - 1:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar •	26	27 Social Committee Mtg Social Committee Mtg February 27, 2020 1:30 pm - 2:30 pm Add to your Calendar Bowling for LAC Bowling for LAC February 27, 2020 2:00 pm - 5:00 pm Bowlero 100 Andover Park W #100, Tukwila, WA 98188, USA Add to your Calendar • •	28	29

The Best 4 Financial Reports For HOAs & Condo Communities

by wscai-admin | Apr 23, 2019 | Article, Blog

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[ Blog/News ]

The Best 4 Financial Reports For HOAs & Condo Communities

Ihear it all the time, the board gets a stack of paper reports but doesn’t look at them. The reason why? I suspect information overload and not knowing what to look for in each report. It can be overwhelming for a community board member that isn’t used to looking at financial reports.

So how about if you only needed a handful of reports to look at – it would make it simpler and take less time to get a picture of your association’s financial health. The following are my top four financial reports for HOAs and condo communities.

Board members have a fiduciary responsibility to exercise due care and diligence when overseeing the community and its funds. These 4 reports are vital tools for protection of association assets, control and planning:

Best 4 Financial Reports

[1] Aged Delinquency Report

This aged delinquency report/aged owner balance report shows who is behind in their assessments. Different reports can also break out the delinquency by type of charge owed (assessment, late fees, etc). The board needs to review this at every board meeting to see what action needs to be taken at certain late dates (30, 60 days) like sending a demand letter or turning the account over to a collection attorney or agency.

If you get behind in collections it can cause a problem with services at your community and worse, you may not be able to collect the entire past due amount depending on your state laws and how long it took you to commence a legal action. Some states only guarantee collection of 9 months past due assessments and it takes a few months for the action to work itself through the courts so if you are owed a year you may only get 9 months – ouch!

[2] Comparative Income & Expense Report

This is my favorite report to run for the association. The Income Statement is meant to inform how the association is doing compared to budget. It shows the current period actual expense, budgeted expense and any variance between the two. It also shows the same thing for the year to date.

When you see a variance it is a warning flag to ask why and dig deeper. It can also allow you to make up any shortfall quickly so you don’t cripple your community’s cash flow and vendor payments. For example if you are spending more on snow removal than budgeted due to an extreme winter you can do a special assessment right away to cover the shortfall while it is still cold and owners are more understanding.

[3] Balance Sheet

A balance sheet is an important part of the financial package. It tells where the association stands with their asset, liability and reserves at a particular point in time. There are three key accounts on a balance sheet that association officials should pay special attention to:

Cash in the Operating Checking Account – shows ability to meet current operating expenses.
Accounts Payable – shows how much is owed to vendors and service providers.
Capital Reserves – shows how much is available for major capital repair and replacement projects in the near and distant future.

[4] Bank Reconciliation Report

The Bank Reconciliation report is used to “prove” that the cash assets shown on the association’s books and balance sheet agree with what the bank statement shows. The reconciliation takes into account outstanding checks that have not been processed by the bank as well as deposits of cash that have not been processed by the bank. There should not be any difference it should be $0 but if there is a difference it is a flag for you to look into something further.

Additional Reports to Consider:

Bank Statements

Bank statements are another tool to ensure you are not a victim of theft. Plus, you can easily see how much money you have in the bank. Bank statements are easier to understand than the balance sheet since we’re all used to looking at them and they show the current amount of money in the bank account(s), recent deposits and withdrawals.

Current Capital Reserve Plan

You don’t need a fancy report, but you should have something that shows how much money you have set aside and the anticipated cost for replacements and larger capital projects. This report is far superior than looking at a capital/ reserve bank account which can be deceiving. You may think you have a lot of money saved but if you had a big roofing or paving project it could be wiped out with no funds for other projects.

As a volunteer board member, you only have so much time to dedicate to operating your community. There are emergencies to deal with, vendors, projects and of course financial and administrative tasks. A large part of your responsibility is your fiduciary responsibility to the community. Overseeing that the community funds are safe and being spent properly is of high importance.

This article first appeared in the Jan/Feb Issue of Community Associations Journal.

By Russell Munz, CMCA

Russell Munz, CMCA is the founder of Community Financials which provides stress-free financial management to self-managed communities and managers nationwide. Previously, Russell grew a successful 41-person full-service management company over 16 years; he now provides big company systems and processes to a new audience.

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Chapter Magazine

Calendar

February 2020
Sun	Mon	Tue	Wed	Thu	Fri	Sat
						1
2	3	4	5 Communications Comm Mtg Communications Comm Mtg February 5, 2020 11:30 am - 12:30 pm 19101 36th Ave W, Lynnwood, WA 98036, USA Add to your Calendar •	6 CA Day Committee Mtg CA Day Committee Mtg February 6, 2020 11:00 am - 12:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States The CA Day Committee assists in the coordination of WSCAI's largest event of the year -- Community Associations Day. Add to your Calendar •	7 LAC Zoom Call LAC Zoom Call February 7, 2020 3:30 pm - 4:30 pm Add to your Calendar •	8
9	10	11 Law Day Comm Mtg Law Day Comm Mtg February 11, 2020 10:00 am - 11:00 am Ali - Yes Jackie - Phone Tony - No Add to your Calendar Education Comm Mtg - WSCAI Education Comm Mtg - WSCAI February 11, 2020 11:30 am - 12:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	12 M4MD Comm Mtg M4MD Comm Mtg February 12, 2020 10:00 am - 11:30 am Add to your Calendar Board Meeting Board Meeting February 12, 2020 12:00 pm - 1:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	13 Membership Comm Mtg, Marriott Redmond Town Center Membership Comm Mtg, Marriott Redmond Town Center February 13, 2020 10:30 am - 11:30 am Marriott Redmond Town Center Thursday, December 12, 2019⋅10:30 – 11:30am Add to your Calendar Chapter Luncheon Chapter Luncheon February 13, 2020 11:30 am - 1:30 pm Seattle Marriott Redmond, 7401 164th Ave NE, Redmond, WA 98052, USA Add to your Calendar • •	14 LAC Zoom Call LAC Zoom Call February 14, 2020 1:30 pm - 2:30 pm Add to your Calendar •	15
16	17	18	19 Community Outreach Committee Mtg - WSCAI Community Outreach Committee Mtg - WSCAI February 19, 2020 11:30 am - 12:30 pm Azteca Mexican Restaurants, 150 112th Ave NE, Bellevue, WA 98004, USA Monthly Committee Meeting Add to your Calendar •	20 M-350 M-350 February 20, 2020 - February 21, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar Market Expansion Comm Mtg Market Expansion Comm Mtg February 20, 2020 11:30 am - 12:30 pm Add to your Calendar • •	21 M-350 M-350 February 20, 2020 - February 22, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar LAC Zoom Call LAC Zoom Call February 21, 2020 1:30 pm - 2:30 pm Add to your Calendar • •	22 Aging in Place Seminar Aging in Place Seminar February 22, 2020 8:30 am - 12:00 pm Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar •
23	24	25 Business Partners Comm Mtg Business Partners Comm Mtg February 25, 2020 12:00 pm - 1:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar •	26	27 Social Committee Mtg Social Committee Mtg February 27, 2020 1:30 pm - 2:30 pm Add to your Calendar Bowling for LAC Bowling for LAC February 27, 2020 2:00 pm - 5:00 pm Bowlero 100 Andover Park W #100, Tukwila, WA 98188, USA Add to your Calendar • •	28	29

Practical Tips for Delinquent Account Reconciliation

by wscai-admin | Apr 10, 2019 | Article, Blog

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[ Blog/News ]

Practical Tips for Delinquent Account Reconciliation

Anyone who has worked in the community association industry knows that not all owners pay their assessments in a timely manner. Sometimes, boards need the assistance of a lawyer to collect delinquent amounts. But when the file is ready to be closed, what if the amounts recovered by the law firm do not match the management company’s ledger? In situations like this, community managers and lawyers are thrust in the role of accountant. This article will provide a brief overview on how to reconcile the delinquent owner’s account and bring closure to the matter.

Where to Start

The recommended place to start is to have the lawyer create a ledger with all assessments, late charges, administrative fees, interest, legal fees, costs and payment credits. This is to ensure that all amounts are accounted for in one place and identify all amounts the lawyer recovered. This may be different than what is on the management company’s ledger. Next, compare the lawyer’s account balance to the management company’s balance. Subtract the larger figure from the smaller one to determine the reconciliation gap to be closed.

The following amounts commonly create discrepancies between ledgers and should be explored to close that gap:

Interest

Generally speaking, the lawyer’s ledger calculates interest on delinquent amounts and the management company’s ledger does not. This means that if the lawyer receives payment from a delinquent owner, that the payment may include interest.

This can be further complicated if there is a judgment against the delinquent owner where there is pre-judgment interest (i.e. interest on delinquent assessments included in the judgment) and post-judgment interest based on the judgment amount. Failure to put the pre- and post-judgment interest on the management company’s ledger can create an unearned credit on the owner’s account.

For example, say ABC Association has a $1,000 judgment against an owner. There is $50 in interest in that judgment. Then, $50 of interest accrues after the judgment. The owner then pays $1,050 to bring their account current. Unless the management company adds $100 interest to its ledger, it will show a $100 credit on the owner’s account. Thus, to reconcile the account to $0.00, the management company must put $100 in interest on its ledger.

Late Charges/
Administrative Fees

Generally speaking, most associations have the right to collect late charges on delinquent amounts monthly. It is important to note that just because the management company has not put every single applicable late charge on the ledger, that is was not collected by the lawyer. Check to see how many late charges are on the management company’s ledger versus how much the lawyer collected.

Legal Fees & Costs

Under most governing documents and Washington state law, associations can recover its reasonable legal fees and costs from a delinquent owner. Make sure all invoices from the lawyer have been put on the ledger for reconciliation purposes.

Alternatively, sometimes judges reduce the amount in fees and costs the association can recover from a delinquent owner. If that has happened, then the management company will want to remove those amounts off the ledger since they cannot be collected from the owner.

Accelerated Amounts/
Security Deposit

Some governing documents permit the association to collect in the amount of up to three months of regular assessments from a delinquent owner as a security deposit. Furthermore, sometimes up to 12 months of assessments are collectible from a delinquent owner.

If three to 12 months of assessments have been collected in addition to assessments and amounts already accrued, then note the account to make sure no further late charges are added to the account and calculate to ensure the credit balance matches the future assessments recovered.

Write-Off

If an account becomes so entangled due to consecutive collections with judgments, garnishments or sheriff’s sales, then to reconcile the account, consider writing off certain amounts on the account. Soft costs (i.e. interest and late charges) are not amounts the association has actually spent money on, so writing off those amounts to reconcile the account is an easy way to bring the collection matter to a close.

It may take some time, but reviewing amounts described in this article should help managers and lawyers reconcile pesky collection files and put them to bed for good.

This article first appeared in the Jan/Feb Issue of Community Associations Journal.

By Bennett Taylor, Esq.

Bennett Taylor, Esq., is an associate attorney with Leahy Fjelstad Peryea, a law firm dedicated to creating clear and timely solutions for community associations so they can thrive. He counsels clients on a broad variety of legal issues pertaining to its governance and solvency. He currently lives in the Greenwood neighborhood of Seattle with his wife Lindsay, their daughter Sloane and their cat Peanut. In his free time, he likes to spend time with his family, read and golf even when it is raining.

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February 2020
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						1
2	3	4	5 Communications Comm Mtg Communications Comm Mtg February 5, 2020 11:30 am - 12:30 pm 19101 36th Ave W, Lynnwood, WA 98036, USA Add to your Calendar •	6 CA Day Committee Mtg CA Day Committee Mtg February 6, 2020 11:00 am - 12:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States The CA Day Committee assists in the coordination of WSCAI's largest event of the year -- Community Associations Day. Add to your Calendar •	7 LAC Zoom Call LAC Zoom Call February 7, 2020 3:30 pm - 4:30 pm Add to your Calendar •	8
9	10	11 Law Day Comm Mtg Law Day Comm Mtg February 11, 2020 10:00 am - 11:00 am Ali - Yes Jackie - Phone Tony - No Add to your Calendar Education Comm Mtg - WSCAI Education Comm Mtg - WSCAI February 11, 2020 11:30 am - 12:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	12 M4MD Comm Mtg M4MD Comm Mtg February 12, 2020 10:00 am - 11:30 am Add to your Calendar Board Meeting Board Meeting February 12, 2020 12:00 pm - 1:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	13 Membership Comm Mtg, Marriott Redmond Town Center Membership Comm Mtg, Marriott Redmond Town Center February 13, 2020 10:30 am - 11:30 am Marriott Redmond Town Center Thursday, December 12, 2019⋅10:30 – 11:30am Add to your Calendar Chapter Luncheon Chapter Luncheon February 13, 2020 11:30 am - 1:30 pm Seattle Marriott Redmond, 7401 164th Ave NE, Redmond, WA 98052, USA Add to your Calendar • •	14 LAC Zoom Call LAC Zoom Call February 14, 2020 1:30 pm - 2:30 pm Add to your Calendar •	15
16	17	18	19 Community Outreach Committee Mtg - WSCAI Community Outreach Committee Mtg - WSCAI February 19, 2020 11:30 am - 12:30 pm Azteca Mexican Restaurants, 150 112th Ave NE, Bellevue, WA 98004, USA Monthly Committee Meeting Add to your Calendar •	20 M-350 M-350 February 20, 2020 - February 21, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar Market Expansion Comm Mtg Market Expansion Comm Mtg February 20, 2020 11:30 am - 12:30 pm Add to your Calendar • •	21 M-350 M-350 February 20, 2020 - February 22, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar LAC Zoom Call LAC Zoom Call February 21, 2020 1:30 pm - 2:30 pm Add to your Calendar • •	22 Aging in Place Seminar Aging in Place Seminar February 22, 2020 8:30 am - 12:00 pm Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar •
23	24	25 Business Partners Comm Mtg Business Partners Comm Mtg February 25, 2020 12:00 pm - 1:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar •	26	27 Social Committee Mtg Social Committee Mtg February 27, 2020 1:30 pm - 2:30 pm Add to your Calendar Bowling for LAC Bowling for LAC February 27, 2020 2:00 pm - 5:00 pm Bowlero 100 Andover Park W #100, Tukwila, WA 98188, USA Add to your Calendar • •	28	29

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2	3	4	5 Communications Comm Mtg Communications Comm Mtg February 5, 2020 11:30 am - 12:30 pm 19101 36th Ave W, Lynnwood, WA 98036, USA Add to your Calendar •	6 CA Day Committee Mtg CA Day Committee Mtg February 6, 2020 11:00 am - 12:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States The CA Day Committee assists in the coordination of WSCAI's largest event of the year -- Community Associations Day. Add to your Calendar •	7 LAC Zoom Call LAC Zoom Call February 7, 2020 3:30 pm - 4:30 pm Add to your Calendar •	8
9	10	11 Law Day Comm Mtg Law Day Comm Mtg February 11, 2020 10:00 am - 11:00 am Ali - Yes Jackie - Phone Tony - No Add to your Calendar Education Comm Mtg - WSCAI Education Comm Mtg - WSCAI February 11, 2020 11:30 am - 12:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	12 M4MD Comm Mtg M4MD Comm Mtg February 12, 2020 10:00 am - 11:30 am Add to your Calendar Board Meeting Board Meeting February 12, 2020 12:00 pm - 1:30 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar • •	13 Membership Comm Mtg, Marriott Redmond Town Center Membership Comm Mtg, Marriott Redmond Town Center February 13, 2020 10:30 am - 11:30 am Marriott Redmond Town Center Thursday, December 12, 2019⋅10:30 – 11:30am Add to your Calendar Chapter Luncheon Chapter Luncheon February 13, 2020 11:30 am - 1:30 pm Seattle Marriott Redmond, 7401 164th Ave NE, Redmond, WA 98052, USA Add to your Calendar • •	14 LAC Zoom Call LAC Zoom Call February 14, 2020 1:30 pm - 2:30 pm Add to your Calendar •	15
16	17	18	19 Community Outreach Committee Mtg - WSCAI Community Outreach Committee Mtg - WSCAI February 19, 2020 11:30 am - 12:30 pm Azteca Mexican Restaurants, 150 112th Ave NE, Bellevue, WA 98004, USA Monthly Committee Meeting Add to your Calendar •	20 M-350 M-350 February 20, 2020 - February 21, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar Market Expansion Comm Mtg Market Expansion Comm Mtg February 20, 2020 11:30 am - 12:30 pm Add to your Calendar • •	21 M-350 M-350 February 20, 2020 - February 22, 2020 Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar LAC Zoom Call LAC Zoom Call February 21, 2020 1:30 pm - 2:30 pm Add to your Calendar • •	22 Aging in Place Seminar Aging in Place Seminar February 22, 2020 8:30 am - 12:00 pm Sheraton Bellevue Hotel, 100 112th Ave NE, Bellevue, WA 98004, USA Add to your Calendar •
23	24	25 Business Partners Comm Mtg Business Partners Comm Mtg February 25, 2020 12:00 pm - 1:00 pm Community Associations Institute - Washington State Chapter, 19101 36th Avenue West #205, Lynnwood, WA 98036, United States Add to your Calendar •	26	27 Social Committee Mtg Social Committee Mtg February 27, 2020 1:30 pm - 2:30 pm Add to your Calendar Bowling for LAC Bowling for LAC February 27, 2020 2:00 pm - 5:00 pm Bowlero 100 Andover Park W #100, Tukwila, WA 98188, USA Add to your Calendar • •	28	29